Temp Customer Experience Operations Supervisor (Internal Only)

At Percepta, we bring first-class service across each market we support. As a TemporaryCustomer Experience Operations Supervisor, you’ll be a part of creating and delivering amazing customer experiences, while also enjoying the satisfaction of being part of a unique culture.

What You’ll Be Doing 
The Customer Experience Operations Supervisor is responsible for the supervision of the Customer Experience teams and provides support for operational initiatives, which include identifying process improvement initiatives, analysis of call and escalation data, identification of workforce gaps and resolution, and presenting recommended action plans to the Sr. Operations Manager based upon research performed.

Additionally, the Customer Experience Operations Supervisor partners with the Customer Experience Specialists ensuring high levels of customer satisfaction and will assist escalated customer calls by providing guidance to the team member and/or assisting with the call to ensure best resolution for the Customer.

During a Typical Day, You’ll

·Employee Onboarding / Employee Experience

oResponsible for manager assigned communications and responses within Enboarder (Percepta’s automated communications tool), including, but not limited to reviewing/acting upon questionnaire and survey information received from employees during various points of the first year of employment

oPromote company and contact center values and culture

oAct as employee advocate insuring a positive and rewarding introduction to the company, take action as needed to improve employee experience throughout lifecycle

·Monitor and maintain service levels to ensure:

oCX Specialists, CX Leads, Parts and Technical SME team members are properly supporting customers

oMonitor schedule adherence

oLook for opportunities to improve service levels

oManage customer handling (call flow) processes

·Interact with Business Partners as needed including:

oAttend Business Partner meetings to resolve and discuss program changes and enhancements

oHandle special Business Partner report request

oKeep abreast of anticipated program launches and changes

oInform Manager on all Business Partner interaction

·Analyze and manage program trends and progress

·Interact with key users for feedback to make process improvement / enhancement recommendations

·Communicate all changes, enhancements, including call and workflow updates, etc. to the appropriate personnel including the Senior Operations Manager, Learning & Development department, and Quality Assurance department on a consistent and timely manner

·Develop, coach, support and evaluate the team; responsible for the development of the team:

oHold monthly scorecard meetings

oProvide feedback and coaching timely

oDiscuss and implement career development opportunities

oCreate and deliver performance reviews

oSet up for all new hires (ID's and workspace)

oMaintain discussion logs

oManage attendance

oAdminister disciplinary action as necessary

oRecognize and reward excellent team performance. o Promote Employee engagement and moral building

oComplete time sheet approvals and submit corrections timely

oAll other matters as it relates to daily management of the staff

·Interview prospective new employees; provide feedback to Operations Manager and Talent Acquisition, and Human Resources

·Work with Senior Operations Manager on monthly business reports and process improvement initiatives as needed

·Evaluate and coach back customer service skills in quality assurance process

oEnsure employees have the necessary training and job aids to perform their job responsibilities. Strive to continuously improve Touchpoint and Pulse Survey results and employee satisfaction

oBe visible and available on the floor. Interact with the team as much as possible through team meetings, walking the floor, one-on-one meetings, etc

oAdhere to and support all Percepta and Business Partner quality initiatives, systems and policies. Support all Percepta Call-Center policies and procedures

·Attend and participate in team meetings and leadership meetings

oCommunicate and generate enthusiasm and commitment for a positive work environment that fosters team performance

oComplete training courses as directed by Operations and/or Learning & Development

oMaintain professional working relationships

·Complete additional tasks / projects as needed

·Collaborate with multiple IT teams in the development of new system enhancements

·Perform user acceptance testing of system enhancements

·Respond to inquiries regarding system errors, functionality, and enhancements

·Propose new enhancements based on observations, and experience with the applicable processes

·Review agent disputes within Empower. Determine accuracy of source data and make recommendations for correction of inaccurate values

·Research, document and provide examples of Empower system defects. Submit problem tickets to the applicable team for resolution

·Coordinate with program management to ensure compliance with critical Empower metrics. Provide detailed reporting of agent compliance when required metrics are not being met

·Monitor approval deadlines and program status. Communicate upcoming deadlines to program management to ensure critical deadlines are met

What You Bring to the Role 

Education

·High School Diploma or equivalent

·Secondary education or equivalent experience - preferred

Experience

·3 – 5 years of Customer Call Center experience with 1 year of luxury hospitality, automotive, etc experience required

·Experience in managing and coaching others and improving performance

·Through understanding of contact center technologies, customer tracking systems, and their respective reporting systems - preferred

Skills

·Detail-oriented with strong organizational skills, time management and planning – required

·Strong working knowledge of the Internet, computers and software (i.e. MS Office products, Internet Explorer) – required

·Strong time management, organization and planning skills. Able to prioritize, multitask, adapt and thrive in a fast paced, results-driven environment – required

·Analytical and problem-solving skills – required

·Excellent inter-personal skills. Able to interact with all internal departments and levels of management

·Self-starter who demonstrates a high level of initiative, resourcefulness and ability to work independently and interdependently among a team

·Excellent verbal and written communication skills

·Proficient Microsoft Office (Word, PowerPoint and Outlook)

·Leadership Skills:

oTeam & consensus building

oGood judgment in conflict resolution

·Ability to create a supportive and conducive adult learning environment

·Ability to drive employee satisfaction

·Must represent Percepta professionally with all clients and external organization and contacts

·Knowledge of Percepta Human Resources Policies and Procedures: Employee Relations/Corrective Action; Coaching and Feedback, Behavior Based Interviewing; Harassment/Professionalism in the Workplace

·Strong customer service, interpersonal and relationship-building skills

·Communicate and articulate in a professional and effective manner both orally and written. Ability to exercise independent judgment and decision making

What You Can Expect 

·Health/Dental/Vision/Life Insurance

·Flexible Spending Account (FSA) and Health Savings Account (HSA)

·401(k) with company match

·Vacation/Sick Time and Paid Holidays

·Tuition Reimbursement

·Employee Assistance Program

·Employee Discount Program

·Training and Development Programs (Percepta College)

·Employee Rewards Program (Perci Perks)

About Percepta 
Established in 2000, Percepta has contact centers across the globe that proudly deliver a frictionless customer experience to our clients.

Our values are the heartbeat of our organization, and we live, breathe, and play by them everyday. As a Percepta team member, you can expect:  

Culture of Service – to be treated like you are the customer from day one 

Teamwork– belonging to a supportive family team environment that encourages growth, fosters trust and open communication, and acknowledges value of your contributions

Respect– a team that is accountable, dependable and gives you their full attention

Proactive– to surround yourself with solution-oriented people who strive to improve themselves, others, and the organization

CareerGrowth – lots of learning opportunities for aspiring minds

Diversity – be a part of our growing diverse and community-minded organization that is all about having fun!

Competitive Compensation – we take care of family, which is why we offer more than just competitive wages and great benefits. Our programs offer incentives and promote physical, mental, and financial wellness.

As a condition of employment, Percepta requires all employees hired in the United States to successfully pass a background check and, depending on location and client program, a drug test. Percepta is an Equal Opportunity Employer.

Please note that neither Percepta nor any of the agencies that recruit on our behalf will ever ask for any payments or personal information such as bank account details from applicants at any point in the recruitment process.

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